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Improve the Supply Chain? Learn From Home Refinance

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FreeBird
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Stock Keeper
Improvements
FreeBird   2/27/2013 1:12:15 PM
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I don't know a lot about encryption, but it sounds like a viable solution. The mega-document issue comes up all the time--doctors visits; anything financial or anything that involves insurance. At some point, humans should have the option of filling out a "master document" for healthcare, government issues/taxes; insurance claims etc. and carry those around on a drive or microchip. They can be updated as needed and provided to whoever needs them on-demand. As a newly minted freelancer, I've been asked to fill out dozens of w-9s; now I have one copy sitting in scanned documents appropraite for all occasions.

Douglas Alexander
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Blogger
Re: Definite improvement
Douglas Alexander   2/27/2013 12:05:23 PM
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@Freebird.. I am one person who is becoming increasingly skeptical about any promises concerning Internet security. The best security is insecurity. That is...you can't be too paranoid about the security of any document you want to keep from prying eyes. Even though hashing is an extra layer on top of encryption, the hash made from a password can be unhashed with the requisite amount of gear, savvy, and time. So, I go with the Seargent Schultz defence. "I see nuuhhhthing. I know nuuuthing." As far as Col. Klink is concerned, I have nothing to hide and if I did, it is probably not worth knowing.

FreeBird
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Stock Keeper
Definite improvement
FreeBird   2/26/2013 3:44:16 PM
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I've grown to love electronic documents, and I'll opt for an online process over human-to-human almost any time. The ability to track things in process must be a time-saver for paper pushers as well. There will always be a risk when transmitting data, and maybe people should weigh the value of the transaction versus the risk. I just assume people can access just about anything they need anyway...although I can think of a number of instances where privacy is paramount.

Douglas Alexander
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Blogger
Re: Digitized Documents
Douglas Alexander   2/24/2013 10:16:16 AM
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@Clairvoyant... Electronic signatures seem "hack able" at first glance because of their apparent simplicity. But, as you might also infer, there are heavy encryption layers and unique hashing techniques to guarantee that Minimum Legal Requirements of an Electronic Signature are met. To qualify as an electronic signature under these legal frameworks, the signature must have the following attributes: 1. The signature is an electronic symbol, sound or mark unique to a person. The system must ensure that the symbol is unique and is owned by and under the sole control of a single person. 2. The signature is logically associated with, or affixed to a record. This means the system managing the signing must be capable of attaching the signature to the document in a manner that ensures the document remains attached to the signature and cannot be modified or removed. 3. The signature must be attributable to a person. An electronic record or signature is attributable to a person if it was the act of the person. The act of a person may be shown in any manner, including a showing of the efficacy of a security procedure applied to determine the identity of the person to which the electronic record or signature was attributed. 4. The signature must show the person had intent to sign the record. Intent includes the recording of actions taken by signers that demonstrate that they knew and agreed that they were signing, and that they intended to be bound by their signature. This can be determined from the context and surrounding circumstances at the time of its creation, execution or adoption, including the party’s agreement, if any, and otherwise as provided by law. The encryption is a 256 key that, as mentioned earlier, is also hashed and tied to additional data like IP numbers and passwords and PINs. Several certification agencies including e-trust have given this tech the green light. If it is ever compromised, it will be big news and we will hear about it. You can bet the hackers are already trying to defeat this. It is in their bad blood.

Nemos
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Supply Network Guru
3 Months to 21 Days
Nemos   2/23/2013 4:05:09 PM
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"I enjoyed a three-month process being reduced to 21 days because of the online"
From 3 months to 21 days only within one year, I am just wondering how many days will be after one year ..... (but still the 30 papers are too much)

Brian Fuller
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Blogger
Re: Digitized Documents
Brian Fuller   2/23/2013 12:21:51 PM
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Wow! What gives here? This is not just a story of technological "lubrication" if you will, but something's giving in the North American lending world... and that has huge implications for the economy. 

 

Douglas Alexander
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Blogger
re:
Douglas Alexander   2/23/2013 11:23:58 AM
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@Prabhakar...thank you for supplying a real world example. When someone orders from Digi-Key or Mouser, the shipment not only goes out the same day, but within minutes there is an order confirmation sent via email so the buyer can confirm part number, quantity, and cost immediately. Sometimes a distributor will send an NCNR (Non Cancel/Non Return) before accepting or placing the order. Have you seen these as e-sign documents yet? These forms would be ideal candidates for e-sign. I haven't seen an e-sign NCNR form yet.

prabhakar_deosthali
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Supply Network Guru
re:
prabhakar_deosthali   2/23/2013 2:32:41 AM
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I am in perfect agreement with Douglas. e-signing of the documnets is the way for paperless transactions where authentic documnets can be exchanged  between parties in seconds and they also stand in the courts of law.

 

The reliabilty of digitally signed documents has been proven so much that in the devloping countries like India also major trade transactions, purchase orders and contracts are now digtally signed and relied upon .

In the supply chain context the documnet flow can be synchronised with the material flow using the e-signed documents reaching their detination alongwith or before the physical material arrives at the point of delivery so that the clearnce of shipments can occur without waiting for the physical documnets to arrive by courier/post.

 

Douglas Alexander
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Blogger
Re: Digitized Documents
Douglas Alexander   2/22/2013 9:42:30 PM
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@Clairvoyant...Right after I wrote this article, my brother called me and asked for assistance with a purchase of property. He told me he had the cash and did not need a loan. I put him in touch with a real estate broker that uses DocuSign. To make a long story short, in the last 5 days, he has submitted the offer, received all the disclosures, removed the contingencies, retireved all the county and state paperwork, placed his escrow deposit, secured the land, and corresponded with the agents. He did all of this from his laptop. Did not leave his house. And used e-signature services in both directions. He now owns 25 acres in Romona, California. If it was any easier, it would have been illegal. I agree that electronic signatures will be the standard going forward. Did I mention the seller was in Italy?

Clairvoyant
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Supply Network Guru
Digitized Documents
Clairvoyant   2/22/2013 9:00:59 PM
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Good points, Douglas. Digitized documents are the way of the future. Easy to access, store, transfer, and better for the environment. I've never been a fan of e-signing though. I've always felt it is easily forged and not as personal.



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