Supply chain professionals have undoubtedly heard the phrase “digital document solution.” But what does that really mean? A digital document solution is just that - a solution; a solution to archaic work processes of paper copies, endless attachments, and desynchronization that slow down critical work especially for the procurement and supply chain functions. But how can digital document solutions help your business?
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They can enhance resources, save time and money, ensure brand consistency, improve accuracy, and improve the vendor experience. Even though document and contract management technology is more accessible and intuitive today than ever - it can still feel overwhelming and become a roadblock if not carefully selected and implemented. So before you make your decision, think about these questions.
Will this software impact your team’s productivity?
Modern businesses, vendors, and internal sales teams are overburdened with processes and technology, so while you may purchase tech to enable your teams, if your tech stack doesn’t align, you may actually be adding to that burden. Be sure the technology you invest in integrates well with your existing programs and processes, and will actually increase productivity and efficiency for your team.
Document generation solutions allow businesses to create, collaborate, store, share and track documents in one convenient location. Platforms can transform paper-based workflows to digital-first documents, and streamline document workflows with dynamic HTML5 templates, integrations with source systems, and online document collaboration complete with electronic signature functionality. Document creation, sharing, signature and storage in a single location reduces “paper” steps. And fewer steps means more time and productivity for teams across the board. This allows for streamlining the vendor contract process by allowing both parties to make contract revisions in just minutes.
How will this software work with the timing of your workflow?
Understanding how your team gets work done is a key point that builds on the business value notion. Too many team leaders start with a laundry list of tech fixes, and think they can just plug-and-play to satisfy a team’s particular use case. A better exercise is to look at specific outcomes the teams are trying to achieve and begin the analysis. It may sound like heresy, but often technology can be the culprit instead of the savior. In other words, don’t throw more technology at a broken process. Fix the process first then use technology to support the outcome you’re trying to achieve.