Optimize Your Team for Success

Most teams are able to fairly easily decipher what needs to be done. However, when it comes to the how , new or weak teams fall flat. Here is how you can optimize your team to avoid this pitfall.

Define roles
Clearly define roles and make sure every team member understands not only their role, but the roles of others on the team. When roles are defined and understood the team can avoid overlap and can avoid the trap of “I thought someone else was doing that.” In short, by defining roles your team can be more efficient and more effective.

Establish a communication protocol
Take the time to establish a communication protocol. This protocol should not be a rulebook, but rather it should outline a set of decisions about how the team will message each other and stakeholders on the progress and needs of the team. If you leave this to chance you are, well — taking a chance. If you establish a communication protocol up front you will achieve better communication and it will be less likely the ball will be dropped.

Develop performance metrics
Develop performance metrics up front. If you don't take the time to do this, how will you know if you are making progress? How will you know what to do if you are not making progress? How will you know when goals are achieved? How will you be able to reward team members? Take the time to develop performance metrics up front — and get everyone on the same page.

Provide your team with necessary tools
Provide your team with the tools that they need to succeed, or you will set them up for failure. For example, give them the go-ahead to make certain decisions without needing to go through 11 bureaucratic steps. Similarly, give the team access to the people and information that they need to get the job done.

By focusing on the best path forward, rather than the end goal, good teams can get even better.

14 comments on “Optimize Your Team for Success

  1. Nemos
    November 29, 2013

    Very nice article Frack, and although I tried to note as more important one of the above “rules / suggestions” but I could not. As all the above are playing very important role considering the team building as well.

  2. prabhakar_deosthali
    November 30, 2013

    Very valid points indeed. The success of any project depends upon how closely knit the team is and how well defined are the goals of individual members.

    recently I was part of a voluntary organization which organized a national level 2 day conference where participants varied from renowned scientists, to educationalists to farmers and the corporates.

    The whole conference was conceived, organized, conducted by 100% volunteer work . The streering committee which was also formed out of volunteers followed all the things that have been said in this blog and everything went so smoothly that it looks like some corporate event.


  3. ahdand
    November 30, 2013

    IMO best would be to create a good environment and they move ahead with team and work in a collaborative manner. That's the best way to go forward.     

  4. itguyphil
    November 30, 2013

    I agree. Collaboration and a sense of team success over individual accolades is always paramount to doing well.

  5. t.alex
    December 1, 2013

    I have heard about the term “self-organizing team” or a team without actual an “manager”? In  some cases, this works quite well.

  6. Daniel
    December 2, 2013

    Frank, all the points are good at ideal situation. Eventhough in all the companies most of the points are taken care; coordination won't be there. Sinking with the pears and team is important.

  7. Daniel
    December 2, 2013

    “I have heard about the term “self-organizing team” or a team without actual an “manager”? In  some cases, this works quite well.”

    Alex, I personally feel that such voluntary initiations can mess up everything. Too many bosses and leaders, who doesn't want to listen to others

    December 4, 2013

    I would humbly like to add one more thing and that is to remember to praise team members for a job well done and to celebrate small and large successes.  This works wonders for team spirit and motivation. 

  9. t.alex
    December 6, 2013

    Jacob, in most cases, waiting for a manager to give detailed instructions would not achieve the best team efficiency. 

  10. Daniel
    December 8, 2013

    “in most cases, waiting for a manager to give detailed instructions would not achieve the best team efficiency. “

    Alex, I prefer somebody to me as a boss and direct the team with ideas and how to work. Personally believes that there should be some managers for guidance; rather than many self active managers.

  11. itguyphil
    December 14, 2013

    A flat structure can work if everyone is self-aware & lacks jealousy. If either of those are deviod, it can be disastrous.

  12. t.alex
    December 16, 2013

    Jacob, yes i agree it is efficient to work that way but it may not bring out the best efficiency.

  13. Adeniji Kayode
    December 17, 2013

    @ FLYINGSCOT, I totally agree with you on that. That aspect is often overlooked for some reasons. But it is a general knowledge that it is what you appreciate that does not depreciate eventually.

  14. Daniel
    December 17, 2013

    “yes i agree it is efficient to work that way but it may not bring out the best efficiency.

    Alex, that's the reason most of the companies make a list of hierarchy, within the employees. To whom who will report withy well define responsibilities.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.