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Reduce Procurement Costs Without Spending a Cent

123 comments on “Reduce Procurement Costs Without Spending a Cent

  1. ravi kumar.H
    April 6, 2011

    how can i reduce the cost of procurement

     

  2. ravi kumar.H
    April 6, 2011

    is there is any methods

     

  3. ravi kumar.H
    April 6, 2011

    on what critiria we can minimise the cost of procurement

     

  4. ravi kumar.H
    April 6, 2011

    as i am working as an procurement manager in EMS company i need some tips to minimise the cost of procurement

     

  5. Anna Young
    April 8, 2011

    How do you reduce the cost of procurement without spending a cent?

  6. elctrnx_lyf
    April 26, 2011

    Should be an interesting discussion involves technology, people and process. Looking forward to participate.

  7. Hawk
    April 26, 2011

    How do you reduce the cost of procurement without spending a cent when your rival is a company called Apple and it is spending — spending not cents but bucketloads? That's only the first of my questions. I am wondering also how you reduce the cost of procurement when your suppliers are running out of parts due to a natural disaster and the only way to get what you need is to pay premium? This should be a fun discussion.

  8. Mydesign
    April 26, 2011

    Dear all, Good afternoon

     

  9. Mydesign
    April 26, 2011

    As a part of reducing procurement costs,how centralized procurements can be effective in a distributed environment

  10. Mydesign
    April 26, 2011

    I would like to little bit about eclectic approach in procrurements

  11. bolaji ojo
    April 26, 2011

    The discussion will start in about 11 minutes. If you feel like posting questions please go ahead. We'll encourage Ms. Kibbey to review this and answer some of them during the Live Chat.

  12. Eldredge
    April 26, 2011

    Can electronic procurement help combat counterfeit components? If so, how?

  13. Nemos
    April 26, 2011

    Hello, to all

     

  14. jbond
    April 26, 2011

    Hello Everyone!

     

  15. Eldredge
    April 26, 2011

    Hello

     

  16. Nemos
    April 26, 2011

    When we say Procurement Costs in electronic industry what this includes ?

  17. Barbara Jorgensen
    April 26, 2011

     Hi everyone, I'd like to intrduce Newark's Global Head of Community and eProcurement, Dianne Kibbey

  18. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  19. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  20. Hawk
    April 26, 2011

    Hello Diane, Thank you for agreeing to participate.

  21. Clairvoyant
    April 26, 2011

    Hello Everyone

  22. Anna Young
    April 26, 2011

    Even though this may be a basic question, I would like to understand your comprehension of total procurement cost. What would you include in this? I believe this distinction is important to understanding how to reduce costs overall, whether totally or by segment.

  23. Dianne Kibbey
    April 26, 2011

    We are speaking her to ways to reduce the cost of procuring electronic components from Newark.  From our website you have access to a fully functional procurement tool that can be customized for your organization's needs.  This includes spent limits, approval workflows, reporting and budgets.  This doesn't cost a penny to your organization as opposed to a costly eProcurement system. 

  24. Nemos
    April 26, 2011

    hi Clairvoyant


  25. Ms. Daisy
    April 26, 2011

    Hi Everyone!

  26. Nemos
    April 26, 2011

    hi Daisy

     

  27. Barbara Jorgensen
    April 26, 2011

    Dianne, maybe you could give us a brief overview of the range of tools avialable, such as proprietary e-procurement systems vs. something such as iBuy

  28. Dianne Kibbey
    April 26, 2011

    Hi Anna,

    I thnk you have a similar question.   IBUY provides much of the same functionality as a fully integrated eProcurement system however Newark does not charge its customers for use of this tool.  This enables your organization to have full visibility to your electronics spend, manage users and spend limits, while providing your contract specific pricing across over 500 manufacturers products.  We can arrange for a demo if you are interested.  

     

  29. Hawk
    April 26, 2011

    Does this also apply to Element 14 or only Newark?

  30. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  31. Dianne Kibbey
    April 26, 2011

    Hi Anna,

    I thnk you have a similar question.   IBUY provides much of the same functionality as a fully integrated eProcurement system however Newark does not charge its customers for use of this tool.  This enables your organization to have full visibility to your electronics spend, manage users and spend limits, while providing your contract specific pricing across over 500 manufacturers products.  We can arrange for a demo if you are interested.  

     

  32. Dianne Kibbey
    April 26, 2011

    We are speaking her to ways to reduce the cost of procuring electronic components from Newark.  From our website you have access to a fully functional procurement tool that can be customized for your organization's needs.  This includes spent limits, approval workflows, reporting and budgets.  This doesn't cost a penny to your organization as opposed to a costly eProcurement system. 

  33. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  34. Mydesign
    April 26, 2011

    There are certian software tools like OfficeMax for reducing the procurement costs. How it can be effective when compare with manuel machanisoms like Outsourcing, minimal cost accounting etc

  35. mfbertozzi
    April 26, 2011

    Dianna, how much effort in education for a profitable usage of the tool? – Thx

     

  36. Mydesign
    April 26, 2011

    what are the different kinds of e-procurement tools avalabile, any open source tools are availabile for free downloading?

  37. Clairvoyant
    April 26, 2011

    Are there tools available to look at multiple suppliers vs. just one?

  38. Dianne Kibbey
    April 26, 2011

    Hi Tom,

    You had asked about centralized procurements and its effectiveness in a distributed environment.  Great question.  This is about having central purchasing standards and controls but giving your buyers and end users the access they need to get their jobs done.  Typically you need something easy to use but powerful enough to control the limits on spend.  IBUY can provide the distributed access (just need access to the web) and the controls that you setup in your organization.  More than 3,000 companies are using this for this purpsoe.

     

  39. Dianne Kibbey
    April 26, 2011

    Hi Anna,

    I thnk you have a similar question.   IBUY provides much of the same functionality as a fully integrated eProcurement system however Newark does not charge its customers for use of this tool.  This enables your organization to have full visibility to your electronics spend, manage users and spend limits, while providing your contract specific pricing across over 500 manufacturers products.  We can arrange for a demo if you are interested.  

     

  40. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  41. Dianne Kibbey
    April 26, 2011

    We are speaking her to ways to reduce the cost of procuring electronic components from Newark.  From our website you have access to a fully functional procurement tool that can be customized for your organization's needs.  This includes spent limits, approval workflows, reporting and budgets.  This doesn't cost a penny to your organization as opposed to a costly eProcurement system. 

  42. Nemos
    April 26, 2011

    So if understand well , when we say we reduce the procurement costs means we will use the appropriate software to organize our production ?

  43. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  44. Mydesign
    April 26, 2011

    how effective it in controlling the procurement costs?

  45. mfbertozzi
    April 26, 2011

    Dianna, based on your experience, could you kindly provide level of savings per year for organizations which adopt these kind of platforms? Thx

  46. Dianne Kibbey
    April 26, 2011

    Toms

    OfficeMAx does have a similar interface on their website.  Can you please clarify what your question for me.  Are you asking how these online tools can compare to outsourcing your procurement function? 

  47. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  48. Dianne Kibbey
    April 26, 2011

    Toms

    OfficeMAx does have a similar interface on their website.  Can you please clarify what your question for me.  Are you asking how these online tools can compare to outsourcing your procurement function? 

  49. Dianne Kibbey
    April 26, 2011

    Hi Tom,

    You had asked about centralized procurements and its effectiveness in a distributed environment.  Great question.  This is about having central purchasing standards and controls but giving your buyers and end users the access they need to get their jobs done.  Typically you need something easy to use but powerful enough to control the limits on spend.  IBUY can provide the distributed access (just need access to the web) and the controls that you setup in your organization.  More than 3,000 companies are using this for this purpsoe.

     

  50. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  51. Mydesign
    April 26, 2011

    yes you are right

     

  52. Nemos
    April 26, 2011

    Lets give some time to dkibbey to answer all of these questions .

     

  53. bolaji ojo
    April 26, 2011

    Great idea Nemos

     

  54. bolaji ojo
    April 26, 2011

    Plus, This is a chat. We don't always have to direct questions at Diane. We can also comment on and provide feedback to her responses and get a conversation going. This would give her time to respond to earlier questions.

  55. Dianne Kibbey
    April 26, 2011

    Nemos

    We are referring to the overall efficiency and savings of your procurement process and automating this within your organziation.  You would be able to use the IBUY software to setup your organization's structure and purchasing process (approvals, limits, access to budgets) and reporting.  You can also streamline the transaction as it comes electrronically. 

     

  56. Dianne Kibbey
    April 26, 2011

    MfBertozzi,

    Our customers have stated savings in the way of transactional processing costs (for example EDI), time savings by eliminating paper processes, and reducing maverick spend.   The actual dollar amounts vary across organizations.  These are the typical savings that are seen by implenting an enterprise eprocurement system but without the high price tag.   Typically an ERP purchasing system can take 2-3 years and this gives immediate access and benefit in a day.   

  57. Nemos
    April 26, 2011

    When I was working to service center we had two different programs one for internal use (Navi) and one for ordering spare parts,  and it was so confusing, and we had to spent hours for both programs.

  58. Dianne Kibbey
    April 26, 2011

    Hi Tom,

    You had asked about centralized procurements and its effectiveness in a distributed environment.  Great question.  This is about having central purchasing standards and controls but giving your buyers and end users the access they need to get their jobs done.  Typically you need something easy to use but powerful enough to control the limits on spend.  IBUY can provide the distributed access (just need access to the web) and the controls that you setup in your organization.  More than 3,000 companies are using this for this purpsoe.

     

  59. Dianne Kibbey
    April 26, 2011

    Nemos

    We are referring to the overall efficiency and savings of your procurement process and automating this within your organziation.  You would be able to use the IBUY software to setup your organization's structure and purchasing process (approvals, limits, access to budgets) and reporting.  You can also streamline the transaction as it comes electrronically. 

     

  60. Dianne Kibbey
    April 26, 2011

    Hi Anna,

    I thnk you have a similar question.   IBUY provides much of the same functionality as a fully integrated eProcurement system however Newark does not charge its customers for use of this tool.  This enables your organization to have full visibility to your electronics spend, manage users and spend limits, while providing your contract specific pricing across over 500 manufacturers products.  We can arrange for a demo if you are interested.  

     

  61. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  62. Dianne Kibbey
    April 26, 2011

    We are speaking her to ways to reduce the cost of procuring electronic components from Newark.  From our website you have access to a fully functional procurement tool that can be customized for your organization's needs.  This includes spent limits, approval workflows, reporting and budgets.  This doesn't cost a penny to your organization as opposed to a costly eProcurement system. 

  63. Dianne Kibbey
    April 26, 2011

    Toms

    OfficeMAx does have a similar interface on their website.  Can you please clarify what your question for me.  Are you asking how these online tools can compare to outsourcing your procurement function? 

  64. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  65. Dianne Kibbey
    April 26, 2011

    MfBertozzi,

    Our customers have stated savings in the way of transactional processing costs (for example EDI), time savings by eliminating paper processes, and reducing maverick spend.   The actual dollar amounts vary across organizations.  These are the typical savings that are seen by implenting an enterprise eprocurement system but without the high price tag.   Typically an ERP purchasing system can take 2-3 years and this gives immediate access and benefit in a day.   

  66. Mydesign
    April 26, 2011

    Even though E-procurement can reduce the number of purchasing employees needed or obviate the need to increase staffing as purchasing activity grows, I would like to know how we can justify this statement in todays unemployment senario

  67. mfbertozzi
    April 26, 2011

    Dear all, I was thinking, in general, about e-procurement tools plus, in purchaising processes. It is not easy, personally speaking, to outline reduction from them in REEs market or maybe I am not an expert the plus exists I am not able to summarize it. Any opinion from your side?

  68. Anna Young
    April 26, 2011

    I wonder if iBuy offers a way directly to interact with the suppliers. While the backend may be important, developing a close relationship with suppliers is still key. If Newark is involved in the process does that remove the element of the interraction with the suppliers and if it does, is Newark able to efficiently represent the people who use your tools?

  69. Barbara Jorgensen
    April 26, 2011

    Maybe I can help. In researching iBuy and eprocurement tools, the bottom line is the felxibility and scalability of the tool. For example, you can use iBuy to procure a single line item or your whole BOM. You can use your AVL and your own contract prices. Now, it helps if you can source those though one of the Premier Farnell companies–that gives you the most leverage. But iBuy simplifies the process–you set the parameters you want to operate under

  70. Dianne Kibbey
    April 26, 2011

    Hi Ravi,

    I will start with your questions. 

  71. Dianne Kibbey
    April 26, 2011

    Nemos

    We are referring to the overall efficiency and savings of your procurement process and automating this within your organziation.  You would be able to use the IBUY software to setup your organization's structure and purchasing process (approvals, limits, access to budgets) and reporting.  You can also streamline the transaction as it comes electrronically. 

     

  72. Dianne Kibbey
    April 26, 2011

    Hi Tom,

    You had asked about centralized procurements and its effectiveness in a distributed environment.  Great question.  This is about having central purchasing standards and controls but giving your buyers and end users the access they need to get their jobs done.  Typically you need something easy to use but powerful enough to control the limits on spend.  IBUY can provide the distributed access (just need access to the web) and the controls that you setup in your organization.  More than 3,000 companies are using this for this purpsoe.

     

  73. Dianne Kibbey
    April 26, 2011

    Hello Everyone!  Thanks for attending our session today.  I'm looking forward to answering your questions and will get to as many as I can within the hour. 

    Dianne

  74. Dianne Kibbey
    April 26, 2011

    MfBertozzi,

    Our customers have stated savings in the way of transactional processing costs (for example EDI), time savings by eliminating paper processes, and reducing maverick spend.   The actual dollar amounts vary across organizations.  These are the typical savings that are seen by implenting an enterprise eprocurement system but without the high price tag.   Typically an ERP purchasing system can take 2-3 years and this gives immediate access and benefit in a day.   

  75. Dianne Kibbey
    April 26, 2011

    Toms

    OfficeMAx does have a similar interface on their website.  Can you please clarify what your question for me.  Are you asking how these online tools can compare to outsourcing your procurement function? 

  76. Dianne Kibbey
    April 26, 2011

    We are speaking her to ways to reduce the cost of procuring electronic components from Newark.  From our website you have access to a fully functional procurement tool that can be customized for your organization's needs.  This includes spent limits, approval workflows, reporting and budgets.  This doesn't cost a penny to your organization as opposed to a costly eProcurement system. 

  77. Dianne Kibbey
    April 26, 2011

    Hi Anna,

    I thnk you have a similar question.   IBUY provides much of the same functionality as a fully integrated eProcurement system however Newark does not charge its customers for use of this tool.  This enables your organization to have full visibility to your electronics spend, manage users and spend limits, while providing your contract specific pricing across over 500 manufacturers products.  We can arrange for a demo if you are interested.  

     

  78. Hawk
    April 26, 2011

    So, Barbara, that means, the buyer is not tied to Newark, right? What then is the benefit to Newark of offering this service? In the end the company is still a components distributor offering customers value added services. It must get paid. It spent money developing the application. Does that add to my cost?

  79. Dianne Kibbey
    April 26, 2011

    Toms,

    Hi,  I totally agree.  We have found that customers that have used IBUY and eProcurement have become more efficient and the cost savings has actually saved jobs! 

  80. Mydesign
    April 26, 2011

     dkibbey, i would like to know more about “maverick” purchasing

  81. Nemos
    April 26, 2011

    Tom what is maverick ?

  82. Anna Young
    April 26, 2011

    I believe a very effective application similar to this would also help to address challenges procurement folks face. One of this is tracking down the products you need, determining end-of-life and lifecycle issues and gauging the abilities of the supplier to support volume purchase. My feeling is that Newark would not be backing this and opening it up to the eprocurement world unless they are sure its utility goes beyond cost savings.

  83. Barbara Jorgensen
    April 26, 2011

    Hawk–that's right. Some tools limit you to the products that the developer–in this case, a distributor–offers. Newark's taking the chance that users will consoldidate their business under the newark/PF umbrella–whihc make sense if users are getting the same price they do from any other source. It means more business being conducted with Newark–so it is a win-win

  84. Dianne Kibbey
    April 26, 2011

    Hawk,

    We see IBUY and the investment we made as a win win.  This has been a good business decision in building our customer loyalty.  Supporting our cusotmers' needs is critical.  We saw the need to support our customers move to procurement automation over 12 years ago when we began supporting their enterprise eProcurement.  Since then we have continued to innnovate in this area based on customer input.  IBUY was the direct result of customer input and requests. 

  85. Hawk
    April 26, 2011

    Thank you

  86. Mydesign
    April 26, 2011

    Nemos, marverick means off-contract purchasing

  87. mfbertozzi
    April 26, 2011

    Tom, are you meaning buying outside regular procurement processes?

  88. itguyphil
    April 26, 2011

    @Toms thanks learned something new

  89. Mydesign
    April 26, 2011

    yes, without e-procurement

  90. Mydesign
    April 26, 2011

    Pocharle, these are the different ways for learning

  91. Hawk
    April 26, 2011

    How does this stack up, though, in an environment of tight supplies? The industry has been prone in the last two decades to bouts of disequilibrium with supply overshooting demand in one season and years later demand exceeding supply severely. That's still a major worry for many of us — the ability to when we need it get what we need at the right price. Is there a forecasting side to iBuy that helps to limit the impact of supply-demand imbalance or are there other tools available at Newark to the procurement community for this? Perhaps this is even something EBN should be offering in partnership with companies like Newark — like you get your latest development and procurement tools from the same location.

  92. mfbertozzi
    April 26, 2011

    Sometimes it is tipical especially especially when buyer is in emergency. A good platform has to avoid that condition or suggest at least alternative paths to follow.

  93. Eldredge
    April 26, 2011

    Does system provide protection against counterfeits?

  94. Barbara Jorgensen
    April 26, 2011

    Hi Hawk–I don't think any tool can solve supply/demand problems in overall supply chian. What they can do is give maximum visibility into your particular procurement issue. At the end of the day, that's what I'd worry about–how does this help me?

     

  95. Anna Young
    April 26, 2011

    mfbertozzi, yes, a good platform should but that platform may also be going beyond the mandate of the people offering it. This could get companies like Newark going beyond their raison d'etre to offer products in eprocurement that may have limited payoff for them even while customers are delighted. You may find yourself paying at that moment, which would defeat the purpose of offering it free.

  96. Dianne Kibbey
    April 26, 2011

    Hi,
    Question for this group.  I would like to know how your companies are currently automating procurement at a local andor global level? 

     

  97. Mydesign
    April 26, 2011
    mfbertozzi, in such cases how we can maintain the accountability?
  98. Barbara Jorgensen
    April 26, 2011

    Re: counterfiets–a tool is only as good as the process a buyers uses. Newark is an authorized distributor of products and as such is the best source for authentic goods. If a buyer goes outside authorized channels, that is where the risk is. Any tool offered by an authorized distrbutor gives the best protection against counterfieting that the authorized channel can

  99. itguyphil
    April 26, 2011

    @dkibbey I have helped clients include automation by using technology resources mainly by Microsoft. So far so good…

  100. Nemos
    April 26, 2011

    pocharle which programs ?

  101. Hawk
    April 26, 2011

    Diane, You'll be amazed how much is still not automated or done online but through the old telephone line. We can still squeeze a lot of productivity out of our system but folks — don't cite me — are still scared of new things, unable to use them and need education or simply stuck. Then there is the fear of what comes with the automated process, whether or not it's safe to link up with a supplier, trust an outside party (like Newark) or worse, just simply stay stuck because “we only buy small lots anyway and don't need all these fancy stuff.”

  102. mfbertozzi
    April 26, 2011

    Yes Anna, you are right, we need to consider also those situations and once again I believe even tools could support a lot, finally it is up to buyer ability to achieve results and savings as well

     

  103. itguyphil
    April 26, 2011

    @Nemos A combination of Dynamics suites including AX, CRM

  104. Hawk
    April 26, 2011

    Plus cost is always an issue. Even when it's supposedly free there is always a fear of hidden fees or ancillary costs that won't get disclosed until checkout. Or, the extra cost might have been built into the purchase. What we need mainly is continuing education from the experts to dispel the myths and address the potential problems.

  105. Nemos
    April 26, 2011

    pocharle thanks , Hawk yes you are right in the beginning everybody has a second thought 

  106. itguyphil
    April 26, 2011

    @Nemos It usually requires a good amount of customization and integration points to get it working right depending on the industry vertical and business processes. But for the most part, there are alot of 'templates' to use to get started.

  107. Barbara Jorgensen
    April 26, 2011

    Here's the intersting thing about iBuy–you can program the cost parameters in it. In other words, if your buyer has a limit–say $100–the systems will process that. If it's $10,000 ditto. You control your own costs this way

  108. Mydesign
    April 26, 2011

    Ok. Thanks Kibbey for providing an insight to procuring technics and tools

  109. Dianne Kibbey
    April 26, 2011

    Hawk,

    Agree.  Our customers are in a wide range of maturity in this area.  This is why we typically include ramp up programs and training with our customers, even with IBUY.  Its really as easy as using our website and the use can grow as the customer matures. 

  110. mfbertozzi
    April 26, 2011

    Tom, as pragmatic way I have experienced, was put in place a process in parallel to monitor “marverick” spending and appoint a specific “duty manager” in the role of escalation point to decide or not an off-contract buying

  111. Barbara Jorgensen
    April 26, 2011

    Dianne–you have an example of one customer that started using ibuy for a few items and expanded that–can you share a couple of the benefits for that custoemr? 

  112. Nemos
    April 26, 2011

    Thank you dkiddey , where we can find more details about IBUY ?

  113. Mydesign
    April 26, 2011

    Ok thanks mfbertozzi

  114. Dianne Kibbey
    April 26, 2011

    Nemos,

    If you would like more details, send a message to .  As well, you can find some general materials on our website.  Thanks!  We are always up for giving a live demo.

  115. Barbara Jorgensen
    April 26, 2011

    As we wrap this up, I want to thank Dianne for her time, and to our readers for joining us. i apologize for a few technical difficulties we had–we'll figure them out and see you all next time, I hope

  116. itguyphil
    April 26, 2011

    Thanks Barbara!

  117. Dianne Kibbey
    April 26, 2011

    Barbara,

    Yes,  We recently had a customer that implemented IBUY 6 months ago with one small engineering staff with spend limts, blanket POs and budgets, and because of the sucess of the user group and efficiencies gained, they have added 6 other engineering groups.  The leader of this implementation is now providing monthly financial reporting directly out of IBUY. 

  118. Nemos
    April 26, 2011

    I hope we didnt stress dkibbey Thanks Barbara bye bye to all

  119. Barbara Jorgensen
    April 26, 2011

    Thanks Nemos–I hope so too!

  120. Dianne Kibbey
    April 26, 2011

    Thanks everyone for the great conversation.  If you have any additonal questions, feel free to send an email to . 

  121. mfbertozzi
    April 26, 2011

    Thx to all for the nice event and opinions/experiences shared, looking fwd.
    Thx to Dianne.
    -Rgds

  122. Barbara Jorgensen
    April 26, 2011

    Hi users, let me know if you'd like follow-up as well. Thanks again for everyone's time. I know it is late (or early) for many of you!

    🙂

  123. Anand
    April 26, 2011

    Thanks Barbara.

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