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Tools for Time Management

Time management in the supply chain is a hot topic. Time management in any industry is important. Time management in your life can mean horrendous stress, but practical ways to manage our time can help alleviate stress, and improve productivity and job satisfaction.

Articles abound concerning time management. But the authors don't know you. You need to be the one to monitor how you are using your time to improve factors that affect you personally.

Planning
Assess what you are doing with your time. Keep a tally every half hour for a week and you will be amazed at what you discover.

Start your day the night before. A to-do list should be prioritized. If you are a visual learner, you may color code it: red or green for most important. If you are an auditory learner, leave a message on your voicemail regarding your first task for the next morning. The kinesthetic individual may leave a note in the middle of the pile on the desk.

In an excellent article in Forbes recently, the author urged all of us to not check email first thing in the morning. David Karp, Tumblr founder, thinks responding to email may be a waste of time, and if someone has an urgent need, he's called. People around him understand the way he ticks, his patterns, and the way he likes to work. Telling your co-workers, friends, and family how you want to communicate could help, especially if certain people inundate you with jokes and other time wasters during the work day.

How much time did you spend on email today?

How much time did you spend on email today?

Gentle, practical reminders
Many people are averse to making phone calls. A “classic” for me is a book titled The Psychology of Call Reluctance by Dudley and Goodson. Once I understood why I was reluctant to make calls, I determined ways to push myself to make the dreaded calls.

Your calendar
Make appointments with yourself! If you have a hard time making cold calls, complete them first thing in the morning, especially if you are a morning person. Work in two-hour blocks. Put it on your calendar. If you calendar blinks at you that it's time to make calls or work on a report, do it. Treat it as if you have a meeting with your boss, which can't be missed. (Actually, you are your own boss, if you think about it. See The Startup of You : Are You Ready? )

Rewards
When I've finished a project or made the calls or coordinated an event, I reward myself. Not monetarily, but with a call to a friend or maybe just reading a good article, or a visit to Dilbert. I don't read them during work, except as a reward for my good behavior. Completing a task lower on your to-do list may actually be a reward.

The Internet is crammed with suggestions, but from my perspective, you must develop your own method with seriously better control. Time management in your job search is critical! Time management is definitely a huge key to your personal success!

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8 comments on “Tools for Time Management

  1. FLYINGSCOT
    May 3, 2013

    I can thoroughly recommend the tip for getting up and about every half hour.  It is all too easy to sit at your desk for hours at a time and that can result in severe long term back problems.

  2. Ruth Glover
    May 3, 2013

    I feel your pain!  

  3. Anand
    May 3, 2013

    I can thoroughly recommend the tip for getting up and about every half hour.

    @FLYINGSCOT, I totally agree with you. Its a very good idea to take small breaks inbetween our work. This really helps us to relax our eyes and our mind. It would be great if you can do some small stretching exercises.

  4. Anand
    May 3, 2013

    @Ruth, thanks for the blog. Very informative. Time management definitely helps us to improve our productivity. The first lesson in time management is we need to understand the concept behind “first things first”. We have so many tools/apps available on the smartphone/tablets which can help us to implement our time management plan very effectively. 

  5. Adeniji Kayode
    May 4, 2013

    @anandvy,

    You are right on that, that also help to reduce dizziness and to stay awake.

  6. Adeniji Kayode
    May 4, 2013

    @anandvy,

    you are right-the setting of our daily tasks in the order of priority or importance.

  7. Eldredge
    May 8, 2013

    @Ruth – Thanks for the reminder regarding how important time management is. I need to implement some of your suggestions!

  8. Ruth Glover
    May 8, 2013

    Another suggestion would be to share my suggestions with your work group and ask what other tips each individual uses for his or her personal time management.  Thanks for your coments.

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